1. Information We May Collect
Student Information:
- Student name
- Student ID or admission number
- Date of birth
- Class and section
- Attendance records
- Academic records
- Examination and result information
Parent/Guardian Information:
- Parent or guardian name
- Contact information
- Relationship with the student
- Communication records where applicable
Staff Information:
- Teacher and staff names
- Contact information
- Employee-related information
- Attendance and work-related records
School Information:
- School name
- Address
- Contact details
- Administrative information
Account Information:
- Username
- Login credentials
- User role and permissions
Technical Information:
- IP address
- Browser or device information
- Login activity
- Error and diagnostic information
- Usage information
2. How We Use Information
Information processed through EduLedger may be used to:
- Provide school management functionality.
- Maintain student and staff records.
- Manage attendance and academic information.
- Manage fees and financial records.
- Generate reports.
- Provide communication features.
- Authenticate users and manage permissions.
- Maintain and improve the platform.
- Detect and prevent unauthorized access or misuse.
- Provide technical support.
3. School-Controlled Information
Schools using EduLedger are generally responsible for determining what student, parent, teacher, staff, and administrative information is entered into the platform.
The school is responsible for ensuring that it has the appropriate authority and permissions to collect and process such information.
4. Data Security
GMS DESIGNS AND TECH takes reasonable technical and organizational measures to protect information processed through EduLedger against unauthorized access, alteration, disclosure, or destruction.
However, no internet-based system can be guaranteed to be completely secure.
Users should also protect their account credentials and avoid sharing passwords with unauthorized persons.
5. Data Sharing
We do not intend to sell personal information to third parties.
Information may be processed or shared where necessary to:
- Provide and operate EduLedger.
- Provide hosting or infrastructure services.
- Provide technical support.
- Process authorized payments.
- Provide communication services.
- Comply with applicable laws or legal requirements.
- Protect the security and rights of EduLedger, schools, users, or others.
Third-party service providers may process information only as necessary to provide their services.
6. Data Retention
Information may be retained for as long as necessary to provide the service, comply with contractual or legal obligations, resolve disputes, maintain records, or fulfill legitimate operational requirements.
Retention periods may vary depending on the type of information and the requirements of the school using EduLedger.
7. User Rights and Requests
Depending on applicable law, individuals may have rights regarding their personal information, including rights to request access, correction, deletion, or other actions concerning their information.
Requests relating to school-managed information may need to be directed to the relevant school or institution.
For privacy-related questions concerning EduLedger, contact us using the details below.
8. Children’s Information
EduLedger may process information relating to students who are minors because the platform is designed for educational institutions.
Schools and authorized institutions are responsible for ensuring that the collection and use of student information through EduLedger complies with applicable laws and required permissions.
9. Cookies and Similar Technologies
EduLedger may use cookies or similar technologies where required for login sessions, security, functionality, analytics, or improving the user experience.
Users may be able to control certain cookie settings through their browser or device.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our software, services, legal requirements, or privacy practices.
The updated version will be published through the relevant EduLedger website or application.